The payroll is reported on Mina sidor (My pages) by the main administrator or an administrator. Check well in advance that your company has registered a main administrator with Fora.The main administrator can add administrators as a means of giving other people at your company the authority to access to Mina sidor (My pages).

Find out which employees need to be included in the reporting, and which data about them needs to be supplied.

Produce the reporting data. The easiest way to do this is to extract a file from your payroll system.

Mina sidor (My Pages) are in Swedish only. Using logged in digital services is always a safer and quicker way to handle your company´s relation with Fora. To help you understand the content and how to use the services and settings in Mina sidor (My pages) there is an English instruction available that also includes a step-by-step guide on how to report your final payrolls.

To get access to Mina sidor (My pages), the company needs to register a main administrator. This is done by completing a form.

Only one person can be the main administrator. The main administrator can add administrators as a means of giving other people at your company the authority to access to Mina sidor (My pages).

The main administrator and administrators can view and do the same things on Mina sidor (My pages). The only difference is that the main administrator is able to add and remove administrators.

The main administrator and administrators login to Mina sidor (My pages) with their electronic identification (eID). 

If your administrator does not have a Swedish personal identity number (personnummer) it´s possible to use E-tjänstelegitimation (Expisoft).

Everyone who has been paid during the year must be included. Their type of employment is irrelevant – permanent employees, employees paid by the hour, auxiliary employees, substitute employees, employees with wage subsidies – everyone must be included.

Even people who have quit during the year must be included.

• All manual workers who have not reached the age of 65 years should be reported, with name, address, date of birth/personal identity number (ten digits) and gross salary. Manual workers who have reached the age of 65 years and have an agreement about continued earning towards Avtals­pension SAF-LO, Collective pension insurance should also be included.
• The gross pay of all paid employees who have not reached the age of 65 years should be included.
• An owner who counts as a company owner should not be included in the reporting of final payroll statement. If the person does not count as a company owner, they should be reported as a manual worker or a non-manual worker.

Employees without a Swedish personal identity number must also be included in the reporting of final salaries.

If the person has a coordination number, please use it in Fora's e-service for reporting.

Even people who have neither a Swedish personal identity number nor a coordination number must be reported. Please enter the person’s date of birth (year, month, day), as well as the person’s home address, in the reporting service. If you have no data about the person’s home address, please enter the employer’s address.

The gross pay that has been paid out during the year should be reported to Fora.

The pay amounts should include the following:

• Piecework compensation
• Severance pay - the part considered to be salary
• Standby compensation
• Bonus
• Tips
• Gratuity in the form of cash payment
• On-call time
• Salary guarantee
• Unsocial working hours
• Redundancy pay
• Commission
• Travel (free travel to and from work)
• Travel time compensation
• Holiday pay, holiday compensation
• Sick pay
• Shift premium
• Percentage of profit
• Gross salary paid
• Substitute compensation
• Overtime compensation

The pay amounts should NOT include the following:

• Fees
• Severance pay - the part considered to be reparation
• Contribution to travel costs
• Mileage allowance
• Company car
• Parking benefit
• Gratuity in the form of stocks and bonds
• Home computer
• Reimbursement for expenses
• Options
• Taxable and non-taxable allowances
• Subsidized food
• Profit share and profit sharing
• The value of free board and lodging

Distinguishing between manual workers and non-manual workers is very important. Incorrect reporting will have consequences for the employees’ pensions and their insurance cover.

• If a manual workers is mistakenly reported as a non-manual worker, they will have no insurance cover and no contributions will be made towards their occupational pension.
• If a non-manual worker  is mistakenly reported as a manual worker, they will not be able to claim on their insurances if something happens.

It is usually the collective agreement that determines whether an employee counts as a manual workers or a non-manual workers.

• Manual workers are covered by collective agreements between an employers’ association and a trade union belonging to LO - The Swedish Trade Union Confederation.
• Non-manual workers are covered by collective agreements between an employers’ association and a trade union belonging to PTK - the council for negotiation and cooperation.
• It is the work that an employee performs that determines to which collective agreement they belong.